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BY-LAWS of Southern Virginia Dodge Trucks
Article One: Membership
Section 1. Eligibility
There shall be two classes of individual members, Premium and Registered, only Premium shall have the right to vote. Individual membership shall be open to all persons eighteen years of age or older who are owners or enthusiasts of Dodge Dakotas, Rams, and other Dodge vehicles classified as ‘Trucks’ and residing in the State of Virginia with the exception of "grandfathered" members.
Section 2. Election to Membership
Each applicant for membership shall apply on a form approved by the Admins, which shall provide that the applicant agrees to abide by the By-Laws of the Club. The application shall state the name, address, phone, email address, and truck description. Accompanying the application, the prospective member shall submit dues payable for the current year. All applications are to be filed with the Treasurer. Individuals who were members (including those whose principal residence is outside the state of Virginia) prior to Nov.1, 2005 shall continue to be members of the club.
Section 3. Dues
Membership dues are a flat $12 a year. All memberships expire one year from date payment received by Treasurer. Memberships need to be renewed each year to maintain membership and full access to the forum. Annual dues shall be set by the Board. The Treasurer shall send to each member a statement of his dues by email and may post notices in the Premium Members section that the expiration date for a member’s dues is upcoming.
Section 4. Membership Meetings
Regular Meetings: The annual membership meeting shall be held and posted on the SOVA DODGE TRUCKS forum. Because of differing schedules, there are no ascertained scheduled meetings.
Special Meetings: Special membership meetings may be called by the President or Admins. These special meetings will be for the purpose of Club business or forum details. These Special Meetings will include Admins and Moderators.
Section 5. Termination of Membership
Resignation: Any member in good standing may resign from the Corporation upon notice to the Treasurer or President; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each calendar year.
Lapsing: A membership will be considered as lapsed and automatically reduced to “Registered Member” if such member's dues remain unpaid thirty days after the first day of the due date; however, the Admins may grant an additional thirty days of grace to delinquent members in meritorious cases. In no case may a person be entitled to vote at any meeting whose dues are unpaid as of the date of the meeting.
Removal: Any member may be removed with or without cause by a majority vote of the Admins/Mods.
Article Two: Directors and Officers
Section 1. Board of Directors.
The Board shall be comprised of the President, Vice President, Treasurer, and two other persons in an Admin status, and shall serve until their successors are duly elected. Moderators shall be comprised of members in good standing and all of whom, with the exception of Treasurer and Admin, shall be nominated by current premium members and shall serve until their successors are duly elected. The directors shall serve without compensation. The directors shall have the authority to adopt such standing rules as deemed necessary for the orderly conduct of business.
Section 2. Officers.
The officers of the Club, consisting of the President, Vice President and Treasurer, shall serve in their respective capacities both with regard to the membership and its meetings and the Board and its meetings. The President shall preside at all meetings of the membership when possible and of the Board and shall perform such other duties as are incident to his or her office or are properly required of him or her by the Board of Directors The Vice President shall serve in the absence or incapacitation of the President. The Treasurer shall collect and receive all monies due or belonging to the Club and maintaining such other records as may be required of him or her by the President of the Board, keep a roll of the members with their addresses, and carry out such other duties incident of his or her office as the President may request or the Board assign. ***(He or she shall deposit the same in a bank designated by the Board in the name of the Club)***(if desired). His or her books shall at all times be open to inspection by the Board and he or she shall report to them when requested the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual membership meeting he or she shall render an account of all monies received and expended during the previous fiscal year. There shall be an annual audit of books as directed by the Board.
Section 3. Elections.
The candidate receiving the greatest number of votes for each office shall be declared elected. Elections shall be held on each year.
Section 4. Vacancies.
Any vacancies occurring on the Board or among the officers during the year shall be filled for the un-expired term of office by a majority vote of the Board following the creation of such vacancy, or at a special Board meeting called for that purpose.
Article Three: General Provisions
Section 1. Calendar.
The fiscal year of the Club shall begin on the first day of November and end on the thirty-first day of October each year.
Section 2. Amendments.
Amendments to the By-Laws may be made by a majority vote of the directors at any meeting at which a quorum is present, provided ten days written notice is given to the directors of any proposed change.
Section 3. Privilege of paid Premium Membership
Access to the Premium Members, Trash Talking, and No Holds Barred sections of the forum. Access to the SOVA Member Contact List and SOVA Arcade. Increased Avatar Size. Allowed to have a Custom Signature Picture. Ability to Vote in SOVA Elections/Polls. Premium members may request a SOVA email address from the Admins. Premium members may be awarded free tickets for Drawings and Raffles.
Article Four: Dissolution
The Club may be dissolved at any time by recommendation of the Board of directors approved in writing by more than two-thirds of the members in good standing. In the event of the dissolution of the Club, whether voluntary or involuntary, or by operation of law, none of the assets of the Club shall be distributed to any member, but after payment of all lawful debts of the Corporation, its property and assets shall be given to a charitable organization or organizations of the kind described in Section 501 of the Internal Revenue Code of 1954, such organization or organizations to be selected by the Board of Directors.
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